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Describe the steps involved in the organizing process with examples.

Describe the steps involved in the organ | Class 12 Business Studies Chapter Organising, Organising NCERT Solutions

Welcome to the NCERT Solutions for Class 12 Business Studies - Chapter Organising. This page offers a step-by-step solution to the specific question from Exercise 4: Extra Questions, Question 7: . With detailed answers and explanations for each chapter, students can strengthen their understanding and prepare confidently for exams. Ideal for CBSE and other board students, this resource will simplify your study experience.

Question 7:

Describe the steps involved in the organizing process with examples.

Answer:

Organizing is a systematic process of arranging resources and tasks to achieve the organizational goals. The steps involved in the organizing process are as follows:

Identification of Activities: The first step in organizing is to identify all activities that need to be performed. For instance, a manufacturing company would need to identify activities like production, marketing, sales, inventory management, and financial planning. Each activity is broken down into specific tasks that contribute to the organization’s overall objectives.
Departmentalization: Once tasks are identified, they are grouped into departments based on their similarity. For example, activities related to customer service, sales, and marketing could be grouped into the marketing department, while activities related to budget control and accounting could be grouped into the finance department. This allows for specialization, where employees can focus on their area of expertise.
Assignment of Duties: After grouping the tasks, specific duties are assigned to employees. This step involves matching the tasks with employees based on their skills, experience, and expertise. For instance, in a retail store, the duty of managing customer queries would be assigned to the customer service executive, while maintaining stock levels would be assigned to the inventory manager.
Establishing Reporting Relationships: Once tasks are assigned, it is essential to establish a clear chain of command. This step defines who reports to whom and ensures that employees know their direct supervisors and to whom they are accountable. A clear reporting structure also facilitates smooth decision-making and communication.
Coordination among Departments: The final step in the organizing process is ensuring coordination among different departments. Since various departments perform interconnected tasks, it is essential to establish communication channels and ensure that all departments work in harmony to achieve common goals.

For instance, in a product launch, the marketing department needs to coordinate with the production team to ensure that the product is ready for sale. Simultaneously, the finance team ensures that funds are available for production and marketing efforts. Coordination ensures that all departments contribute effectively to the success of the launch. Example: In an automobile company, activities such as design, engineering, procurement, production, marketing, and after-sales service are identified and grouped into specific departments. Engineers are responsible for design, while the marketing team focuses on promoting new models. All departments work together, ensuring a seamless flow from production to market delivery. Conclusion: The organizing process is essential for establishing a solid framework for efficient operations. By carefully identifying tasks, grouping them, assigning responsibilities, and ensuring coordination, organizations can achieve their goals effectively.

Other Questions of Chapter Organising

A company manufacturing sewing machines set up in 1945 by the British promoters follows formal organisation culture in totality. It is facing lot of problems in delays in decision making. As the result it is not able to adapt to changing business environment. The work force is also not motivated since they cannot vent their grievances except through formal channels, which involve red tape. Employee turnover is high. Its market share is also declining due to changed circumstances and business environment. You are to advise the company with regard to change it should bring about in its organisation structure to overcome the problems faced by it. Give reasons in terms of benefits it will derive from the changes suggested by you.

Can a large sized organisation be totally centralised of decentralised? Give your opinion.

What is the meaning of organizing in management?

How does informal organisation support the formal organisation?

State two important steps in the organizing process.

Draw a diagram depicting a functional structure.

How is a functional structure different from a divisional structure?

Distinguish between centralisation and decentralisation.

Decentralisation is extending delegation to the lowest level. Comment.

A company X limited manufacturing cosmetics, which has enjoyed a pre-eminent position in business, has grown in size. Its business was very good till 1991. But after that, new liberalised environment has seen entry of many MNC’s in the sector. With the result the market share of X limited has declined. The company had followed a very centralised business model with Directors and divisional heads making even minor decisions. Before 1991 this business model had served the company very well as consumers had no choice. But now the company is under pressure to reform. What organisation structure changes should the company bring about in order to retain its market share? How will the changes suggested by you help the firm? Keep in mind that the sector in which the company is FMCG.

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Indian Railways has launched a new broad gauge solar power train which is going to be a path breaking leap towards making trains greener and more environment friendly. The solar power DEMU (Diesel Electric Multiple Unit) has 6 trailer coaches and is expected to save about 21,000 liters of diesel and ensure a cost saving of Rs 12, 00,000 per year. Name the objectives of management achieved by Indian Railways in the above case.

The government of India announced Demonetization of ₹ 500 and ₹ 1,000 currency notes with effect from the midnight of November 8, 2016. As a result, the existing ₹ 500 and ₹ 1,000 currency notes ceased to be legal tender from that date. New currency notes of the denomination of ₹ 500 and ₹ 2,000 were issued by Reserve Bank of India after the announcement.

This step resulted in a substantial increase in the awareness about and use of Point of Sale machines, e-wallets, digital cash and other modes of cashless transactions. Also, increased transparency in monetary transactions and disclosure led to a rise in government revenue in the form of tax collection.

a. Enumerate the dimensions of the business environment highlighted above.
b. State the features of Demonetization.

How would you characterize the business environment? Explain with examples, the difference between general and specific environment.

Discuss the relevance of Taylor and Fayol’s contribution in the contemporary business environment.

Define scientific management. State any three of its principles.

Explain the qualities of a good leader? Do the qualities alone ensure leadership success?

National Digital Library of India (NDL India) is a pilot project initiated by the HRD ministry. It works towards developing a framework of virtual repository of learning resources with a single-window search facility. It provides support to all academic levels including researchers, life-long learners and differently-abled learners free of cost. State the dimensions of business environment highlighted above.

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What is the role of NGOs in Consumer Protection?

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Discuss the role of SEBI in regulating the financial markets in India.

What is the role of the Central Consumer Protection Authority (CCPA)?

State the different networks of grapevine communications.

Kaul Consultants have launched www.naukaripao.com exclusively for senior management professionals. The portal lists out senior level jobs and ensures that the job is genuine through rigorous screening process.

a. State the source of recruitment highlighted in the case above.
b. State four benefits of the above identified source of recruitment.

Why are rules considered to be plans?

Explain how management is both an art and a science.

What are the main functions of the financial market?

Name the principle that is an extension of the ‘harmony, not discord’.

Study Tips for Answering NCERT Questions:

NCERT questions are designed to test your understanding of the concepts and theories discussed in the chapter. Here are some tips to help you answer NCERT questions effectively:

Read the question carefully and focus on the core concept being asked.
Reference examples and data from the chapter when answering questions about Organising.
Review previous year question papers to get an idea of how such questions may be framed in exams.
Practice answering questions within the time limit to improve your speed and accuracy.
Discuss your answers with your teachers or peers to get feedback and improve your understanding.

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